HILTON HEAD PLANTATION YACHT BYLAWS
Article 1 Meetings
Section 1 The Hilton Head Plantation Yacht Club, Inc., founded in 1982, shall hold regular meetings and plan boating and social events in order to promote good fellowship among the members of the Club. All members of the Club are expected to participate actively in the Club activities and/or events and be willing to contribute their talents and skills for the continued success of the Club.
Section 2 The Secretary shall call a special meeting at the direction of the Commodore, or upon the request of seven (7) members.
Section 3 Ten (10) percent of the voting membership, in person or by proxy, will constitute a quorum for the transaction of business at any meeting. Voting privileges consist of one (1) vote per paid membership. (Either one per family or individual membership as appropriate and reflected in the records of the Club.)
Section 4 The Annual Meeting of the Club shall be the last regularly scheduled meeting prior to the annual change of watch event. The date shall be set by the Board of Directors. The Commodore and the Treasurer shall report on the activities and financial condition of the Club at the Annual Meeting.
Section 5 Notices shall be given to members of the place, date, and time of each annual, regular, and special meeting of members no fewer than ten days before the meeting date by posting same in the Upcoming Events calendar on the Club’s webpage or by such other means as the Board of Directors shall determine from time to time.
ARTICLE II Membership
Section 1 All members of the Club must own property or reside in Hilton Head Plantation. Nonresidents may participate as guests but cannot play a leadership role or handle any arrangements for the use of facilities owned by Hilton Head Plantation. There shall be two classes of members – Boating and Social. Boating members shall be either (a) individuals who own, in whole or with others who are members of the Club, a sailboat or power boat, or (b) individuals who are members of a boat sharing entity (such as, but not limited to, Freedom Boat Club). Social members are those who have had previous boating experience or who have a desire to learn about boating, the Lowcountry waters, and be part of a boating club. The initiation fee and annual dues for membership will be set by the Board of Directors as the Board deems necessary. The spouse and children of a member, who are at least twelve (12) and less than twenty-five (25) years of age and who reside with and are dependent on a member, may enjoy the privileges of membership. The Club Bylaws Hilton Head Plantation Yacht Club Page 1 of 4 fiscal year is January 1 through December 31. The Club social year shall be its fiscal year, or such other twelve-month period as the Board of Directors may select from time to time given the exigencies of the circumstances facing the Club. Club dues shall be paid by renewing members on or before the first day of the first month of the Club’s social year for which membership is sought to be renewed.
Section 2 Each candidate for membership must complete a form of application maintained on the Club’s webpage and submit it, electronically or in printed form, to the Membership Officer for review and submission to the Board of Directors for final review and approval in accordance with these Bylaws. The new member shall pay the dues for new members as and when prescribed by the Board of Directors.
Section 3 Any member whose dues are not paid by the due date will be considered delinquent and be dropped from the membership rolls, subject to such further consideration as may seem to the Board of Directors just in the circumstances.
Section 4 The total number of memberships of the Hilton Head Plantation Yacht Club shall be limited to one hundred sixty (160). For the purposes of this Article, individuals who are members of the same family shall be treated as a single membership. In the event the number of memberships in the Club is near its limit, individuals seeking to become Boating Members shall have priority over those seeking to become Social Members.
ARTICLE III Duties of Officers
Section 1 It shall be the duty of the Commodore to lead the Club, to enforce the articles of incorporation, Bylaws, and rules, if any, of the Club, and to preside at all meetings of the Club and the Board of Directors.
Section 2 It shall be the duty of the Vice Commodore to assist the Commodore in the discharge of his/her duties and to officiate in his/her absence.
Section 3 It shall be the duty of the Rear Commodore to assume the duties of the Commodore or the Vice Commodore in the absence of either.
Section 4 It shall be the duty of the Secretary to have custody of all records and documents connected with the proceedings of the Club and to record and keep the minutes of all meetings, to keep a current roll of the members, and to give notice of all special meetings of the Club stating the business intended to be conducted.
Section 5 It shall be the duty of the Treasurer to have charge of the funds of the Club, to keep a correct account of all money received and paid out in records available for that purpose, and to make such reports as may be required to authorities having jurisdiction over the Club and its activities. Funds shall be Bylaws Hilton Head Plantation Yacht Club Page 2 of 4 dispersed under the direction of the Commodore and the Board of Directors. A detailed account showing the financial position of the Club shall be presented whenever so requested by the Board of Directors and as required herein. An annual report shall be filed with the Secretary and Board of Directors.
Section 6 It shall be the duty of the Membership Officer to perform the duties involving membership in the Club.
Section 7 It shall be the duty of the Fleet Captain Boating to perform the duties attendant upon the activities affecting the Boat Fleet.
Section 8 It shall be the duty of the Fleet Captain Social to have charge of all social events of the Club.
Section 9 It shall be the duty of the Member at Large to represent the interest of the general membership.
Section 10 Each office may have such other duties assigned to it from time to time as the Board of Directors may determine necessary and suitable for the continued operation of the Club.
ARTICLE IV Powers and Duties of the Board of Directors
Section 1 The Board of Directors shall meet monthly but at least eight (8) times a year. The Board shall consist of' the Commodore, Vice Commodore, Rear Commodore, Secretary, Treasurer, Membership Officer, Fleet Captain Boating, Fleet Captain Social, and one (1) Member-at-Large. The Board of Directors also shall include the immediate Past Commodore who will act as an advisor. A majority of the Board of Directors in attendance at a meeting shall constitute a quorum.
Section 2 The Board of Directors shall conduct the affairs of the Club and make such rules as the Board deems proper and fix penalties for offenses against such rules. The Board of Directors shall approve all appropriations of the funds of the Club in excess of $500.00.
Section 3 The Board of Directors will determine the fees, dues, and assessments necessary for the maintenance of the Club.
Section 4 The Board of Directors shall have the power to suspend or expel any member for violation of the articles of incorporation, the Bylaws, or the rules, if any, of the Club or for conduct that the Board deems improper or prejudicial to the Club, but no member shall be expelled, or suspended, without a hearing, provided such hearing is requested by the member in question. Bylaws Hilton Head Plantation Yacht Club Page 3 of 4
Section 5 The Board of Directors shall submit to the members of the Club the names of those members who have been nominated to serve as Officers and as members of the Board of Directors of the Club. The members of the Club shall vote to elect, or reject, such nominees at the Annual Meeting. Such persons as are elected shall serve for one year from the date of election. Unfilled positions may be filled at any subsequent regular meeting or Special Meeting as the Articles of Incorporation or South Carolina law may allow.
ARTICLE V Boat Fleet
Section 1 Boats owned wholly or in part by members of the Club shall become enrolled in the Club’s Boat Fleet, upon the member’s filing with the Membership Officer a description of the boat, stating the name of the boat and its location. A boat being utilized by a member of the Club who is a member of a boat sharing entity (such as, but not limited to, Freedom Boat Club) shall be considered part of the Boat Fleet for the duration of the Club sponsored event during which such boat is being utilized by the member.
Section 2 Cruises, races, and other Club functions not otherwise stipulated herein, shall be held at such times as may be determined by the Board of Directors. ARTICLE VI Liability Section 1 All members of the Club agree that they enter into any Club activities voluntarily and at their own risk, and that they will not hold the Hilton Head Plantation Yacht Club, Inc. or any of its officers or directors or the Hilton Head Plantation Property Owners Association or any of its officers or directors liable for any damage or loss resulting from such activities. By agreeing to become members of the Club and participating in Club activities and events, each member waives all claims for any such damage or loss as may be suffered or sustained by the member or the member’s guests and shall defend and indemnify the Club against claims for damage or loss caused or sustained by that member or that member’s guests.
ARTICLE VIII Amendments
Section 1 These Bylaws may be amended at any meeting of the Club by two thirds (2/3) of the votes cast either in person or by proxy, provided the amendment has been recommended by the Board of Directors, such amendment has been posted on the Club’s website, and such recommendation has been emailed to each member at least fifteen (15) days in advance of such meeting. An announcement of the date, time, and place of such meeting shall be included with the copy of the recommendation for amendment. Bylaws Hilton Head Plantation Yacht Club